How to use Management to increase Producing Capacity

• image from https://blog.anggriawan.com/2019/10/how-to-be-effective-person.html

Management is essentially moving the fulcrum over, and the key to effective management is delegation - Stephen Covey, (Habit 3) Seven Habits of Highly Effective People

Where Micromanagement Does work

• it works for E people (see Alderfer's ERG theory),
• routine people who LIKE being told what to do
  • because they dont have to think, so they can think about something else.
  • like students or those busy with other big things
  • for people like them, routine is a breather.

Where Micromanagement Doesn't work

• it does not work for G people (see Alderfer's ERG theory)
• if u are a G person.even you won't enjoy being micromanaged (but subconciously we tend to do it to others)

How do you increase output with G people?

the key is delegation

proper task delegation have the ff: characteristics (much like a task delegation guidelines)

• Desired Results
  • what need's to be done, NOT how to do it.
  • most of us fail here, we fail to share the output so we end up not trusting the other party so we dive into telling them exactly how to act.
    • this hurts Autonomy(one of the 3 factors behind motivation according to Dan Pink's "Drive")
• Guidelines
  • the rules of engagement
  • safety notes on what we SHOULD NOT do.
  • this avoids repeating past known mistakes.
  • when effectively defined, this removes the fear of failure from the "manager"
• Resources
  • who the asignee can talk to (and their roles),
  • the financial resources(hardware/software/office tools) ,
  • technical resources (information/data/knowledge base available),
  • too many plans but without resources result in FRUSTRATION, see So you want change? How to avoid confusion, anxiety, resistance, frustration and false starts.
• Accountability
  • OKRs / Metrics against task delivery will be evaluated.
  • this tells us if the Desired Results has been achieved or how close we are now.
• Consequences
  • share what will happen if the task fails
    • people who understand the impact of the task on the big picture get more involvement, meanining more commitment
    • one of the top 10 ted talks of all time (by Simon Sinek) also say that people are more commited to a cause when they understand the WHY